Industries
Filipino real estate virtual assistants for US agents and teams
Lead follow-up, transaction coordination, listing admin and CRM upkeep, handled by Filipino VAs with real estate experience, so agents spend their time with clients.
Where the hours go
The work that piles up
Leads go cold while agents are showing homes
Online leads expect a reply within minutes. Agents in showings and closings reply hours later, and the lead has already called someone else.
Deadlines hide in a stack of paperwork
Inspection periods, appraisal dates and financing contingencies are easy to miss when files are tracked in email threads and memory.
Listings eat hours of admin
Descriptions, photos, MLS entry, social posts and flyers for every listing add up to a full day of work per property.
The CRM is a graveyard
Past clients and old leads sit untouched because nobody has time to keep in touch, even though they're the cheapest source of future deals.
Roles
Who we place for real estate
- Inside sales agentAn inside sales agent follows up with new leads within minutes, qualifies buyers and sellers, books appointments with your agents and nurtures everyone who isn't ready yet.
- Transaction coordinatorA transaction coordinator manages each deal from accepted offer to closing: tracking deadlines, collecting documents and signatures, and keeping every party updated.
- Executive assistantAn executive assistant runs your inbox, calendar and follow-ups so your hours go to the work only you can do. We place Filipino EAs who have supported busy leaders before.
- Social media managerA social media manager keeps your accounts active and on-brand: planning content, scheduling posts, replying to your community and reporting what works.
- Appointment setterAn appointment setter follows up with new leads within minutes, qualifies them with your questions, and books the good ones onto your calendar.
Tasks you can hand off
- Respond to and qualify new online leads quickly
- Nurture past clients and cold leads with regular check-ins
- Coordinate transactions from contract to close
- Track contract deadlines and chase documents and signatures
- Prepare listing descriptions, flyers and social posts for review
- Enter listings and updates in the MLS where rules allow
- Keep the CRM clean, tagged and up to date
- Schedule showings, inspections and appointments
Common tools in this work
- Follow Up Boss
- BoldTrail (kvCORE)
- Lofty
- dotloop
- SkySlope
- DocuSign
- Your MLS
- Canva
Fair Housing and licensing
Every listing description, ad and social post must follow the federal Fair Housing Act, which bans language showing a preference or limitation based on race, color, religion, sex, disability, familial status or national origin. State laws add more protected classes. Virtual assistants also handle admin only: showing property, negotiating and giving opinions of value stay with licensed agents, under your state's rules.
Why agents hire virtual assistants
Real estate rewards the agent who answers first and follows up longest. Both depend on time that agents spend in cars, showings and closings. A virtual assistant covers the desk while you’re out: new leads get a fast reply, files keep moving, and past clients hear from you regularly.
Two specialist roles
- Transaction coordinators manage files from accepted offer to closing: deadlines, documents, signatures and updates to every party.
- Inside sales agents follow up with leads fast, qualify them and book appointments, then keep nurturing the ones who aren’t ready yet.
Many teams also use an executive assistant for the lead agent and a social media manager for listing marketing.
Keep marketing compliant
Assistants who write listing descriptions and social posts need to know the Fair Housing rules. Describe the property, not the people you imagine living in it: “three bedrooms near two parks” instead of “perfect for young families.” Make this part of onboarding for any assistant who writes marketing copy, and keep your broker’s review process in place.
Not sure which role to start with? Read real estate VA vs transaction coordinator.
FAQ
Common questions
What can a real estate virtual assistant legally do?
Administrative and marketing work: lead follow-up, scheduling, CRM, paperwork tracking and listing prep. Licensed activities like negotiating, showing property or discussing price opinions stay with licensed agents. Rules vary by state, so check with your broker.
Should I hire a transaction coordinator or a real estate VA first?
If deals are slipping through paperwork problems, start with a transaction coordinator. If leads and follow-up are the gap, start with an inside sales agent or general real estate VA. Our comparison guide goes deeper.
Can a VA post my listings on social media?
Yes, once you've approved the content. Every post and ad needs to follow Fair Housing rules and your brokerage's advertising policies, including required disclosures.
Do your VAs work in my CRM and transaction software?
Yes. We scout for experience with the common real estate tools, like Follow Up Boss, BoldTrail, dotloop and SkySlope, and match to the ones you use where we can.
Tell us what's slowing your business down.
Book a 30-minute discovery call. Bring your task list and a budget range, and we'll show you what to delegate first.
Book a discovery call